Campus Planning and University Space Advisory Committee
Minutes
Meeting Minutes
December 12, 2023
2pm to 3pm
Virtual Zoom Meeting
Call To Order/Announcements / General Information
D. Twedell called the meeting to order at 2:02 p.m.
Roll Call
Approval of Meeting Minutes (September 12, 2023) - Draft meeting minutes was provided to the Committee via email prior to the meeting. D.Twedell solicited approval. M. Ogg approved and motion seconded by T. Hill
Approval of Agenda - The Agenda was provided to the Committee via email prior to the meeting. D.Twedell solicited approval. M. Ogg approved and motion seconded by T. Hill
Meeting Schedule for AY23/24 - Monthly - Every 2nd Tuesday, 2:00 pm - 3:00 p.m. There is a possibility that January's meeting will be canceled due to the holidays.
Old Business:
Shed Update (15 min)
J. Way reported that all feedback was considered and reviewed the final draft of Campus Storage Space Request Guidelines which includes an annual permit requirement. D. Twedell mentioned that the intent is to ensure that structures are code compliant and maintained.
Space Moves/SFDB Management (20 min)
M. Ogg reported that the space moves process has been completed.
P. Couret reviewed mandates, roles, responsibilities, and space change request flowchart (Attachment A).
S. Petit asked if approval is required from Provost/VPAA & VPAF/CFO for occupancy changes.
P. Couret mentioned that Dean/AVP/Division Head is required for approval, but Provost/VPAA & VPAF/CFO is looped in as part of the process for informational purposes.
J. Smith asked to ensure that there is a discussion with all parties involved for when there is a transfer of ownership.
M. Ogg mentioned that there are preliminary discussions with parties involved and it is expected that the communication occurs at the unit level. This process provides the mechanism for tracking and formalizing the changes.
New Business:
None
Meeting adjourned at 2:29 p.m.