Campus Planning and University Space Advisory Committee

Charge to Committee:

This committee is advisory to the Provost and the Vice President for Administration and Finance. They are charged to develop and implement processes and procedures for managing campus space and facility use. All recommendations should be focused on creating a physical environment on campus where function, aesthetic quality, and physical characteristics are blended to create a desirable and inspirational atmosphere for students, faculty and staff. Areas of review include, but may not be limited to, selection of sites for new buildings and other facilities on campus, review of Sonoma State University's five-year Capital Outlay Program submission, the assignment of space, building and renovation plans, alteration to the campus grounds, campus planning and design standards, and the prioritization of minor and major capital requests. The work done by this committee will provide recommendations to the Provost and the Vice President of Administration & Finance for consideration of, regarding resource planning for physical facilities projects, improvements, and additions.

Committee Core Values:

  • Promote Transparency
  • Maintain a membership that is inclusive of a broad range of campus constituents
  • Arrive at recommendations through a collaborative process

Actions and Priorities

  • Develop and implement a space policy (Fall 2020)
    • Develop space procedure in support of policy (Fall 2020)
      • Design space request and change process (Spring 2021)
        • Resource requests
        • Rubric for analysis
        • Method for determining recommendations to the President
  • Review facilities condition assessments (Ongoing)
  • Review space anaysis and data (Ongoing)
  • Review and recommend the five (5) year capital plan for Sonoma State Univeristy for 2019-2020 (Annually)
  • Review service level agreement (SLC)  by the Associate Vice President for Facilities Maintenance (Annually)
  • Develop sub-committees as necessary to develop and manage CPUSAC policies and processes (Ongoing)

Reports to:

Provost/Vice President for Academic Affairs and the Vice President for Administration and Finance/Chief Financial Officer

Pertinent Policies

Membership make up:

Ex-Officio (by virtue of position held):

  • Associate Vice President, Facilities Management (Chair)
  • Director of Continuous Improvement, Academic Resources (Vice Chair)
  • Green Music Center Executive Director (or designee)
  • Chief Information Officer (or designee)
  • Sonoma State Enterprises Auxiliary Executive Director (or designee)
  • Dean of the Library (or designee)
  • Director of Housing (or designee)
  • Assistant Vice President for Student Affairs
  • Conference and Events designee
  • Senior Director for Athletics (or designee)
  • Senior Director for Risk Management (or designee)
  • Chief Capital Planning Officer
  • Chair of Academic Planning, Assessment and Resources Committee
  • Campus Consulting Architect/Campus Planner from the CSU Chancellor’s Office

Appointed:

  • Academic Senate Representative (appointed by Academic Senate president)
  • Associated Student representative
  • Faculty representative, elected by the General Faculty
  • Staff Council representative, elected by the General Staff
  • Dean (appointed by Provost)

Staff (non-voting):

  • University Scheduler
  • Campus Planning, Design and Construction Director
  • Director of Administrative Services, Facilities Management
  • Sustainability Director
  • Staff apppointed by the Chair/Vice Chair to support the committee