October 12, 2021 Minutes CPUSAC Meeting

October 12, 2021 Minutes

Meeting Minutes
October 12, 2021 2 to 3pm – Virtual Zoom Meeting
Meeting Called to Order at 2:01 pm (via Zoom)

Announcements / General Information (5 min)

Roll Call – Review Membership & Updates

Meeting Schedule for FY2021 (Second Tuesday of every month, 2:00 pm) - Future Agendas: Google Drive (calendar invite) (5 min)

September 14, 2021

October 12, 2021

November 9, 2021

January 11, 2022

February 8, 2022

March 8, 2022

April 12, 2022

New Business: (15 min)

Library Special Collections Signage - Interior Schulz

K. Schneider presented on proposed interior signage for Special Collections. Special Collections is located on the 3rd floor south of Schulz and currently does not have any signage. The proposed permanent signage is floating brass lettering, mounted to the wood via stud posts, using the approved campus brand font “Cronos Pro Regular”. The committee reviewed and unanimously approved the proposed signage. K. Schneider thanked everyone for their approval and will send the final proof to the committee.

Future & Ongoing Topics (10 min)
Mural Project Update

Exterior Art Work Committee (sub committee) Update 1999 Policy / Murals https://policies.sonoma.edu/policies/artwork-exterior

Space Committee - Location(s) TBD

Copeland Creek (Policy Update)

Update Policy (membership) OR sub committee CPUSAC

Sheds on Campus (policy updates)

https://policies.sonoma.edu/policies/construction-new-buildings-andor-structures

Utilize existing space

New Building for storage needs

Offsite 3rd party storage

Building Safety Standards/ Display of Building Numbers (2-years)
Kinesiology & Athletic Master Plan Review - Approved Gensler
Campus Master Plan
Childcare Feasibility Study – TBD
Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
CPDC Current Project List Update
Ives/Nichols Feasibility Assessment (Mode)
Art/Carson Feasibility Assessment (pending)
Stevenson Surge (Update)
MetaBIM – Project File Management
Meeting Adjourned 2:16 pm

CHARGE TO COMMITTEE

This committee is advisory to the Provost and the Vice President for Administration and Finance. They are charged to develop and implement processes and procedures for managing campus space and facility use. All recommendations should be focused on creating a physical environment on campus where function, aesthetic quality, and physical characteristics are blended to create a desirable and inspirational atmosphere for students, faculty and staff. Areas of review include, but may not be limited to, selection of sites for new buildings and other facilities on campus, review of Sonoma State University's five-year Capital Outlay Program submission, the assignment of space, building and renovation plans, alteration to the campus grounds, campus planning and design standards, and the prioritization of minor and major capital requests. The work done by this committee will provide recommendations to the Provost and the Vice President of Administration & Finance for consideration of, regarding resource planning for physical facilities projects, improvements, and additions.

COMMITTEE CORE VALUES:

Promote Transparency Maintain a membership that is inclusive of a broad range of campus constituents Arrive at recommendations through a collaborative process

ACTIONS & PRIORITIES

Develop and implement a space policy (Fall 2020)
- Develop space procedure in support of policy (Fall 2020)
  - Design space request and change process (Spring 2021)
    - Resource requests
    - Rubric for analysis
    - Method for determining recommendations to the President
Review facilities condition assessments (Ongoing)
Review space analysis and data (Ongoing)
Review and recommend the five (5) year capital plan for Sonoma State University for 2019-2020 (Annually)
Review service level agreement (SLC) by the Associate Vice President for Facilities Maintenance (Annually)
Develop sub-committees as necessary to develop and manage CPUSAC policies and processes (Ongoing)

REPORTS TO:

Provost/Vice President for Academic Affairs & Vice President for Administration and Finance/Chief Financial Officer

PERTINENT POLICIES:

Space Modification and Renovation University Signage Construction of New Buildings and/or Structures

Committee Members 2021-2022

Present Name Committee Position/Title J. Dana Twedell Facilities Management, AVP (Chair) X Mike Ogg Academic Resources, Sr. Director of Budget and Planning for AA (Vice Chair) X Kamen Nikolov Green Music Center (designee) David Chun/Evan Ferguson Information Technology, Chief Information Officer (or designee) X Neil Markley Sonoma State Enterprises, AVP (or designee) X Lauren Hart/Karen Schneider Library, Dean (or designee) X Elizabeth Chelini/Erin Hunter REACH, Director of Campus Housing (REACH) X Laura Monje-Paulson Student Affairs, Assistant VP for Student Affairs, Assessment & Strategic Ops X Jessica Way Conference & Events, Managing Director of EA Ops & Administration X Nicole Annaloro Athletics, Senior Director X Tyson Hill Risk Management, Senior Director (or designee) X Christopher Dinno Campus Building Official, Chief Planning Officer X Emily Acosta Lewis Chair of Academic Planning, Assessment & Resources Committee (APARC) Whitney Berry Associate University Planner with the Chancellor’s Office Appointed Brigette Lahme Academic Senate Representative X Chris Franco Associated Students Representative, Student X Wenwen Ni Faculty Representative, elected by the General Faculty X Dawnelle Ricciardi Staff Council Representative, elected by the General Staff Jean-Francois Coget Dean (appointed by the Provost) Staff (non-voting) X Dennis Goss Campus Planning University Scheduler Kat Marian Director of Campus Planning, Design, & Construction X Patty Couret/Teodora Toshich Facilities Management, Director of Business Services (or designee) X Jenifer Barnett Contracts & Procurement, Managing Director X Megan Varnadore Sustainability, Director (as needed) Staff appointed by the Chair/Vice Chair to support the committee