Sonoma State University

September 25, 2018 Minutes CPUSAC

Minutes

September 25, 2018 CPUSAC Minutes

Charge

This committee is advisory to the Provost and the Vice President for Administration and Finance. They are charged to develop and implement processes and procedures for managing campus space and facility use. They will develop, coordinate, and review recommendations for all physical facilities projects on campus. All recommendations should be focused on creating a physical environment on campus where function, aesthetic quality, and physical characteristics are blended to create a desirable and inspirational atmosphere for students, faculty, and staff. Areas of review include, but may not be limited to, selection of sites for new buildings and other facilities on campus, review of Sonoma State University’s five-year Capital Outlay Program submission, the assignment of space, building and renovation plans, alteration to the campus grounds, campus planning and design standards, and the prioritization of minor and major capital requests. The work done by this committee will provide recommendations to the president and cabinet members Provost and VP of Administration & Finance for consideration, regarding resource planning for physical facilities projects, improvements, and additions.

Co-Chairs

  • Associate Vice President, Facilities Management
  • Associate Vice President, Academic Resources

Meetings

At least quarterly with additional meetings as determined by the co-chairs

Committee Members:

The committee membership was reviewed and additional personnel were added as noted with “*”

Ex-Officio (by virtue of position held):

Associate Vice President, Facilities Management (Co-Chair)
Associate Vice President, Academic Resources (Co-Chair)
Green Music Center Executive Director (or designee)
Chief Information Officer (or designee)
Sonoma State Enterprises Auxiliary Executive Director (or designee)
Dean of the Library (or designee)
Director of Housing (or designee)
*Assistant Director of Student Affairs
Conference and Events designee
Senior Director for Athletics (or designee)
Senior Director for Risk Management (or designee)
Chief Capital Planning Officer
*Chair of Academic Planning, Assessment and Resources
Campus Consulting Architect/Campus Planner from the CSU Chancellor’s Office

Appointed:

Academic Senate Representative (appointed by Academic Senate president)
Associated Student representative
*Two (2) Faculty representative, elected by the General Faculty
Staff Council representative, elected by the General Staff
Dean (appointed by Provost)

Staff (non-voting):

University Scheduler
Director of Campus Planning
Facilities Procurement Coordinator
Sustainability Officers
Facilities managers/directors/project managers (appointed by AVP Facilities Mgmt)
*Staff members as appointed by the Co-Chairs to provide support to the committee and co-chairs

The committee reviewed Actions and Priorities for 2018/ 2019, with additions noted with “*”:

  1. Develop and implement a space policy and process
  2. Review facilities condition assessments
  3. Review space analysis and data
  4. Develop and implement a resource request process, rubric for analysis, and method for determining recommendations to the president that incorporates facilities condition assessments and space analytics
  5. Recommend prioritization for existing facilities projects
  6. Review and recommend the 5 year capital plan for SSU for 19/20
  7. Review base level agreements as drafted by AVP for FM
  8. Develop sub-committees as necessary to manage policies & processes.