December 14, 2018 Minutes SSE Board of Directors
Minutes
SONOMA STATE ENTERPRISES, INC.
Minutes
December 14, 2018MEMBERS PRESENT:
Mr. Yale Abrams
Ms. Grace Anderson
Ms. Carley Chatterly
Ms. Christina Gamboa
Dr. Kyuho Lee
Ms. Joanie Ly
Mr. Neil Markley, Ex-Officio
Mr. Fernando Mendoza
Ms. Amanda Visser, Ex-Officio
Ms. Megan Varnadore
Dr. Lisa Vollendorf
Dr. John Kunat
MEMBERS ABSENT:
Mr. Gordon McDougall
Dr. Judy K. Sakaki
Dr. John Urbanski
Ms. Joyce Lopes
Dr. Wm. Gregory Sawyer
OTHERS PRESENT:
Mr. Tyson Hill
18.15 Call to Order
Dr. Lisa Vollendorf called the meeting to order at 2:05 p.m.
18.16 Approval of the September 28, 2018 Minutes
Dr. Lisa Vollendorf asked the Board to provide introductions.
The minutes from September 28 were provided to the Board via email prior to the meeting. Ms. Varnadore moved to approve the September 28 minutes and Ms. Christina Gamboa seconded the motion. The minutes were approved unanimously with no changes.
18.17 President’s Report
Dr. Lisa Vollendorf reminded the board of the upcoming budget forum
18.18 Chief Academic Officer/Provost Report
Dr. Vollendorf reported that the Marina Crossing Apartment project is moving forward and will most likely have units available for lease by March. A workforce housing survey is currently underway. The Sonoma Housing Land Trust has acquired five home sites in Cotati and 30 residences in Petaluma. SSU employees will receive preferences for the Cotati homes. Mr. Markley reminded the Board of their support which allowed for these opportunities.
18.19 Sonoma State University Strategic Planning
Mr. Neil Markley presented the idea of the Board having a dedicated meeting to discuss aligning SSE’s initiatives with the Sonoma State University strategic plan. The Board agreed and a separate meeting will be arranged
18.21 Associated Students Report
Ms. Christina Gamboa reported the Associated Students reviewed their by-laws and created new resolutions concerning pronoun sharing, college affordability, and access to free menstrual products. Associated Students is also processing their club grants for the Spring 2019 semester.
18.22 Report from SSU Vice President for Administration and Finance/Chief Financial Officer and Chair of SSE Board of Directors
Mr. Markley shared that the housing enrollment for Fall 2019 is relatively similar to enrollment in Fall 2018.
18.23 Chief Operating Officer’s Report
Mr. Markley reported the following:
- There is a push to house 50% of students on campus, increasing the number of traditional freshman housing units. The first phase would not add freshmen, but relocate them.
- SSE will most likely be involved in the management of the new Marina Crossing apartment complex.
- The incentives offered to faculty and departments who adopt early has caused a 15% increase in early adoption, however the adoption rate is still low.
- We will be working with Faculty Affairs to increase textbook adoptions by offering carrots to faculty and departments who turn their learning material orders in a timely fashion.
- Copyright clearance on readers is required; currently working with faculty, students, and campus prints to ensure access to all required reading materials.
- The audit draft has been prepared by the auxiliary auditors. Once the exit interview is complete, these findings will be shared with the audit committee.
- The Charlie Brown’s Café remodel design is close to completion. Estimates are coming in high, which is likely due to the construction market.
- All venues passed our health inspection.
18.24 Chief Financial Officer’s Report
Ms. Visser reported she is working with the Finance Committee to develop the two-year budget cycle beginning with the 19-20 budget.
18.25 ACTION ITEM: Investment Policy Revision
Ms. Visser reviewed changes to the investment policy. Ms. Visser moved to approve the updated investment policy and Ms. Megan Varnadore seconded the motion. The policy was approved unanimously with no changes.
18.26 Other Non-Action Items
None
Meeting was adjourned at 2:55 p.m.