March 30, 2021 Minutes CPUSAC meeting
Minutes
Campus Planning and University Space Advisory Committee Agenda
March 30, 2021 2 to 3 p.m. – Virtual Zoom Meeting
- Announcements / General Information (5 min)
- Roll Call – Review Membership & Updates
- Web Page Updates - /cpusac
- Meeting Schedule for FY2021 - Tuesdays @ 2 p.m. (5 min)
- September 29, 2020 (rescheduled October 7, 2020)
- October 27, 2020
- November 17, 2020 (revised)
- January 26, 2021
- February 23, 2021
- March 30, 2021
- April 27, 2021
- Old Business: (10 min)
- CPUSAC Policy -Approved November 20th 2020 - https://www.sonoma.edu/policies/space-allocation-and-management
- Campus Naming Policy Status – TBD (BOT - Nov 2020)
- Schulz Library Project - In Design/Budget Approved
- Mural Project Update
- D. Twedell reported that Emily Hostutler has elected to have the mural project hosted off campus and therefore the mural application for review is removed from CPUSAC, but this topic has initiated discussions about murals on campus. A subcommittee to the Art Committee is being developed to either revise the current Artwork on Campus Policy or create a Mural Policy. Items the committee will be reviewing is timeframe, process, review and approval of artwork as it is related to the campus and strategic plan. D. Twedell will be a member of these committees, but the location of the murals will require the review and approval of CPUSAC. The method of installation would be to use “J” channels that artwork on plywood can slide in. The Facilities Management department has tested the “J” to ensure security of murals from being removed by vandals. The campus community can view murals from Ives deck that is currently under utilized and artwork would be protected from the elements (rain and sun). Should there be additional locations recommended by the Art Committee and its subcommittee, D. Twedell will bring forward to CPUSAC for review and approval.
- Y. Perez inquired if the committees will also consider timeframe of murals are part of its charge. D. Twedell confirmed yes and discussion is approximately 6 months with a possibility of a 6 month extension, but it has not been finalized.
- Y. Perez inquired if a student representative is included on the Art subcommittee. D. Twedell confirmed yes.
- C. Dinno inquired if the Art Committee and subcommittee will be financially responsibility with maintenance and repairs of the murals. D. Twedell confirmed yes.
- Jessica Way wanted to confirm that all mural locations will require CPUSAC approval. D. Twedell confirmed yes.
- No objections to the proposed Ives location for murals. If new locations are proposed, it will be reviewed with CPUSAC.
- New Business:
- Copeland Creek Committee Overview & Purpose
- D. Twedell reported that the Copeland Creek Committee will be rolled up into CPUSAC. It is anticipated that once or twice per year, CPUSAC will be reviewing and discussing items specific to Copeland Creek projects. D. Twedell presented background and history of Copeland Creek, the role of the advisory committee, and current status (reference Attachment A for presentation).
- N. Markley mentioned that the campus has a Copeland Creek Policy (https://policies.sonoma.edu/policies/copeland-creek) and by blending the Copeland Creek Advisory Committee with CPUSAC, there is a concern of non-compliance with the policy and CPUSAC’s role in the consultative process. The Copeland Creek Advisory Committee consists of members with specialized backgrounds in the fields of environmental studies and planning and biology and therefore CPUSAC cannot provide proper guidance for Copeland Creek projects. Recommendation is that Copeland Creek Advisory Committee members are all included in CPUSAC and that they ensure that all proposed work is in current compliance before CPUSAC is engaged for consultation.
- Roll Call – Review Membership & Updates
- Web Page Updates - /cpusac
- September 29, 2020 (rescheduled October 7, 2020)
- October 27, 2020
- November 17, 2020 (revised)
- January 26, 2021
- February 23, 2021
- March 30, 2021
- April 27, 2021
- CPUSAC Policy -Approved November 20th 2020 - https://www.sonoma.edu/policies/space-allocation-and-management
- Campus Naming Policy Status – TBD (BOT - Nov 2020)
- Schulz Library Project - In Design/Budget Approved
- Mural Project Update
- D. Twedell reported that Emily Hostutler has elected to have the mural project hosted off campus and therefore the mural application for review is removed from CPUSAC, but this topic has initiated discussions about murals on campus. A subcommittee to the Art Committee is being developed to either revise the current Artwork on Campus Policy or create a Mural Policy. Items the committee will be reviewing is timeframe, process, review and approval of artwork as it is related to the campus and strategic plan. D. Twedell will be a member of these committees, but the location of the murals will require the review and approval of CPUSAC. The method of installation would be to use “J” channels that artwork on plywood can slide in. The Facilities Management department has tested the “J” to ensure security of murals from being removed by vandals. The campus community can view murals from Ives deck that is currently under utilized and artwork would be protected from the elements (rain and sun). Should there be additional locations recommended by the Art Committee and its subcommittee, D. Twedell will bring forward to CPUSAC for review and approval.
- Y. Perez inquired if the committees will also consider timeframe of murals are part of its charge. D. Twedell confirmed yes and discussion is approximately 6 months with a possibility of a 6 month extension, but it has not been finalized.
- Y. Perez inquired if a student representative is included on the Art subcommittee. D. Twedell confirmed yes.
- C. Dinno inquired if the Art Committee and subcommittee will be financially responsibility with maintenance and repairs of the murals. D. Twedell confirmed yes.
- Jessica Way wanted to confirm that all mural locations will require CPUSAC approval. D. Twedell confirmed yes.
- No objections to the proposed Ives location for murals. If new locations are proposed, it will be reviewed with CPUSAC.
- Copeland Creek Committee Overview & Purpose
- D. Twedell reported that the Copeland Creek Committee will be rolled up into CPUSAC. It is anticipated that once or twice per year, CPUSAC will be reviewing and discussing items specific to Copeland Creek projects. D. Twedell presented background and history of Copeland Creek, the role of the advisory committee, and current status (reference Attachment A for presentation).
- N. Markley mentioned that the campus has a Copeland Creek Policy (https://policies.sonoma.edu/policies/copeland-creek) and by blending the Copeland Creek Advisory Committee with CPUSAC, there is a concern of non-compliance with the policy and CPUSAC’s role in the consultative process. The Copeland Creek Advisory Committee consists of members with specialized backgrounds in the fields of environmental studies and planning and biology and therefore CPUSAC cannot provide proper guidance for Copeland Creek projects. Recommendation is that Copeland Creek Advisory Committee members are all included in CPUSAC and that they ensure that all proposed work is in current compliance before CPUSAC is engaged for consultation.
Future / Ongoing Topics
- Building Safety Standards / Display of Building Numbers (2-years)
- Kinesiology & Athletic Master Plan Review - Approved Gensler
- Campus Master Plan
- Childcare Feasibility Study – TBD
- Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
- CPDC Current Project List Update
- Ives/Nichols Feasibility Assessment (Mode)
- Art/Carson Feasibility Assessment (pending)
- Stevenson Surge (Update)
- MetaBIM – Project File Management