December 3, 2019 Minutes CPUSAC

December 3, 2019 Minutes

Minutes from December 3,2019

Campus Planning and University Space Advisory Committee

Attendees:

Dana Twedell, Co-Chair and AVP for Facilities Management
Carol Ingerman, Director of Campus Planning
Kristi (Kat) Marian, Director for Capital Planning, Design and Construction
Dawnelle Ricciardi, Interlibrary Loan Coordinator
Dr. Rachel Napoli-Faculty Representative, Nursing
Kamen Nikilov, GMC Production Manager
Jenifer Barnett, Managing Director for Contracts and Procurement
Dennis Goss, University Scheduler
Mike Ogg, Director of Continuous Improvement
Ian Hannah, AVP for Advancement (Guest Presenter)
Lee Krichmar, AVP for Information Technology and CIO
Jessica Way, Managing Director for Entrepreneurial Activities
Dean Kennedy, Director of Residential Education and Campus Housing
Tyson Hill, Senior Director for Risk Management and Safety Services
Larry Swanson, Interim Director for Athletics
Karen G. Schneider, Dean, University Library
Christopher Dinno, Chief Planning Officer
Laura Monaj-Paulson, AVP for Student Affairs
Craig Dawson, Director of Operational Sustainability

Absent:

Elias Lopez, Co-Chair and AVP for Academic Resources
Dr. Claudia Luke, Director of SSU Preserves
Dr. Laura Watt, Chair of the Faculty
Noelle Dahl, ASI Student Representative
Staff Council Representative, elected by the General Staff-VacanT
Dean (Appointed by the Provost)-Vacant
Neil Markley, AVP for Entrepreneurial Activities
Dr. David McCuan-Faculty Representative, Political Science

1. Introductions

Call to order at 3:02 p.m.

2. Review of minutes

D. Twedell asked if there were any changes, additions or deletions. Minutes approved by consensus.

3. Committee Purpose

D. Twedell advised members of the committee purpose. This includes understanding that University Space belongs to the University and usage is tied to the Strategic Plan, review of project requests and campus priorities, review of project priorities for State Funded and Non-State buildings and programs and to provide Senior Leadership advice.

C. Dawson inquired if sustainability was part of the committee. D. Twedell responded that sustainability in projects and space usage is considered part of the committee. C. Dinno commented that code implementation dictates specific actions the campus must take with regards to construction projects. D. Twedell clarified that sustainability standards with respect to grounds and buildings are areas that he has begun to work on with Facilities Management. An example provided is the removal of trees on campus. For every tree that has to be removed, a new tree will be planted. 

4. Space Management Policy Criteria is in Development

M. Ogg provided a short and concise overview of the policy. The proposed policy includes prioritizing space to meet the Strategic Plan, space allocation based on need, and funding for space improvements.  Space renovations will be based on input from the Classroom Advisory Groups including APARC and ATISS and Facilities Management Project Advisory Group.

5. Working Subcommittees-Planning and Space Working Group

D. Twedell advised that there is a Classroom Renovation Advisory Committee that has been given one-time funds of $3M over the course of several years to renovate classrooms with new technology and furniture. Information Technology is working closely with the Faculty Center to create standards and release a classroom condition survey annually to assist in prioritizing which rooms are renovated first and what the tech needs are. A prototype room concept is being developed and will be presented by Elias Lopez at a future meeting.  

6. Campus Naming Policy

D. Twedell introduced Ian Hannah, AVP for Advancement. D. Twedell advised that the campus has been presented with several naming opportunities that are being considered by Advancement. The Campus Naming Policy has been in effect for over 20 years and recently the CSU has released a draft for a new systemwide Naming Policy that provides more specific direction on major and minor facility naming. I. Hannah advised that SSU Advancement will be modifying the current campus policy to be in alignment with the systemwide policy once it is approved.

I. Hannah advised that the changes to the existing campus policy will be the CSU Board of Trustees approval will be required for Major Projects including buildings and large ground areas. Minor Projects such as plazas, courtyards, and individual rooms will fall under the approval of the Campus President. Naming opportunities that cross over between the Major and Minor will be discussed on a case-by-case basis with Advancement who will seek direction from the Chancellor’s Office.

I. Hannah explained that other changes to the SSU Campus Naming Policy would include for Advancement Offices to include a specific defined date of when a specific naming opportunity would expire in all gift agreements the University executes with donors. Also included would be addressing naming opportunities that represent and in alignment with SSU values and our mission.

I. Hannah will continue to work with D. Twedell as the policy becomes finalized and the Campus Planning and University Space and Advisory Committee will be consulted with before the revised policy goes to the President.    

D. Twedell advised the committee of the following naming opportunities:

• Federated Indians of Graton Racheria have provided a gift to the University to create a Learning Center at the Fairfield Osborn Preserve. The gift of $2.8M will provide funding to create an outdoor space (Talking Circle), site improvements to the parking lot for additional parking and school bus access turn-around, replace the current pedestrian bridge and improve the existing indoor classroom. This project will benefit the preserve by expanding the opportunity to more visitors and K-12 schools throughout the area. The project will be named the Federated Indians of Gration Rancheria Learning Center at Fairfield Osborn Preserve.
• Green Music Center, Weill Hall donor signage on the south side of building. A donor provided funding to replace the jumbo-trons at the Green Music Center on the south lawn. On each side of the jumbo-trons are pillars that once held the corporate former donor sponsor sign; the corporate agreement has expired so the signs were removed. The donors have funded the project and the campus would like to have two new signs that are similar in size and style placed on the pillars to recognize the new donor.
• Darwin Lobby and Patio Naming. A donor has come forward to create an outdoor space on the north side of Darwin Hall on the raised patio that currently has trees planted and transform the space into an outdoor learning space for students. 
• Freestanding solar powered picnic style table with a location to be determined.  Donor is wanting to have a memorial table installed on campus. The specific item has not been determined or the location.
• Bench at the Galbraith Preserve. Donor has come forward wanting to have a memorial bench installed at the preserve. The campus is reviewing the request and if accepted a location will be determined at the Preserve.
• Naming of nature feature on SSU main campus. A donor has come forward wanting to have a memorial naming for an outdoor area such as the Butterfly Garden within the Kenneth Stocking Native Garden or an area at one of the campus preserves (Fairfield Osborne Preserve or Galbreath Preserve). Areas being requested are being explored by the campus.

I. Hannah advised committee members that with the existing SSU Naming Policy items that are brought forward for consideration are handled on a case by case basis since it is hard to put a value on what a donation is worth in regards to the prominence of the gift and the length of time the naming is to be in effect.

Discussion ensued among committee members regarding memorials on campus properties including how many are already in existence, is it something the campus should be doing as gifts do require maintenance and the campus spaces may change over time.

I. Hannah advised that when the SSU Naming Policy is near finalization it will be brought to the CPUSAC for review.

D. Twedell inquired of committee members if they felt that renderings of proposed naming opportunities would be helpful. Committee members responded that renderings would be very helpful. Future naming opportunities will be brought forward with visuals for the committee to use in giving input and making decisions.

6. Capital Planning, Design and Construction.  Facilities Management Project Schedule and Project Request Method.

D. Twedell advised committee members that a project list and schedule is being developed and will be shared with the committee.

D. Twedell reminded committee members that a Qualtrics survey is being considered to assist project requestors in obtaining a rough estimate for project soft and hard costs and for Facilities Management/CPDC to prioritize the importance of projects based on the strategic plan and in conjunction with other critical projects (infrastructure repairs/replacement). This is an ongoing project that will be shared with the committee at future meetings.

Meeting was adjourned at 4:04 pm.