February 23, 2021 Minutes Campus Planning and University Space Advisory Committee
Minutes
Minutes
February 23, 2021
- Announcements / General Information
- Roll Call – Review Membership & Updates
- Web Page Updates - /cpusac
- Meeting Schedule for FY2021 - Tuesdays @ 2pm
- September 29, 2020 (rescheduled October 7, 2020)
- October 27, 2020
- November 17, 2020 (revised)
- January 26, 2021
- February 23, 2021
- March 30, 2021
- April 27, 2021
- Old Business
- CPUSAC Policy -Approved November 20th 2020 - https://www.sonoma.edu/policies/space-allocation-and-management
- Campus Naming Policy Status – TBD (BOT - Nov 2020)
- Pending update from I. Hannah.
- Schulz Library Project - In Design/Budget Approved.
L. Hart reported that project is pending a purchase order. Once a purchase order is set up, it is anticipated that the lockers will be installed in 6-8 weeks. In addition, D. Twedell mentioned that the drawings will need to be updated to integrate 2019 Building Code. C. Dinno mentioned that Facilities Management is also preparing work on the window system so that it ready for the lockers.
- Mural Project Update
D. Twedell reported that this project is currently under review by the Art Committee. The Art Committee is reviewing thematic items and has follow up discussion with the artist - tentatively scheduled the first week of March. Other locations suggested are Person Theatre wall, Health Center, north Ives to protect mural from the weather elements, or Schulz breezeway near the lockers. Also should indoor murals be considered as a potential approved location? More updates in next meeting.
- N. Markley posed the question if outdoor art and murals is covered under the CPUSAC’s charge and is the appropriate committee to approve art on campus.
- N. Markley expressed that a formal process and location needs to be shared that is clear to those who are interested in installing murals. D. Twedell mentioned that murals would need to be tied to the master plan.
- T. Carleton mentioned support of murals as it represents freedom of speech, but suggested that timelines are well defined and designate specific areas that are temporary (recommended 3 months). Once time frame is up, the murals are painted over. At San Francisco State University (SFSU), a Time, Place, and Manner policy was developed and suggested one for SSU. T. Hill mentioned that SSU currently has an interim policy in place (https://policies.sonoma.edu/policies/time-place-and-manner-interim) which is with Student Affairs - it is under Meet and Confer process with all groups.
- E. Chelini expressed concerns about the residential community identified as an approved location for murals since it is considered a “place of home” for the residents.
- C. Dinno reported that it has been precedent that the Art Committee reviews temporary art installations. For example, the Public Art class taught by Jann Nunn. Student art was displayed from April to Commencement. There are occasions when temporary art becomes permanent such as the Asia sculpture near the Green Music Center, Bacon and Eggs sculpture in the Darwin/Stevenson quad, and Thumbs Up, Seven Up at Schulz. Both scenarios are reviewed by the Art Committee.
- Y. Perez mentioned that murals represent community and posed a few questions; 1) Why do murals have to be temporary? 2) What would qualify for permanent art if the message represents students? 3) Why not in the residential community where people live? 4) Why be afraid of murals?
- D. Ricciardi is an advocate for more art on campus. T. Carleton agreed because art seems to make the environment more alive. The campus should consider the purpose of each installation and an opportunity for students to have their art displayed and be seen. There should be a designated space for it. Further discussion is needed and a policy outlined.
- Dinno mentioned University of California, San Francisco (UCSF) has interior and exterior mural and suggested a follow-up conversation with Michael Schwager – he had idea to have an “art walk” on campus which encourages visitors to discover various campus locations. Any concerns regarding long term maintenance would be for the Art Committee to discuss as part of its review.
- New Business:
- Temporary EOC / Cooperage(20 min)
Frank Nides presented the project. This project was conceived in 2018 with FEMA grant funding of $838K (75%) and $209K from SSU (25%). This project is currently in the permit process and anticipated to go out to bid in July with construction starting in August. The scope of the project is to install a 25kW generator and build a storage space northwest of Cooperage. The intent is to have Cooperage as a stand-alone space when EOC is activated. The emergency generator will operate in Tier 4 of clean omissions. The storage area would be used to store EOC operation equipment and supplies. This will not hinder the use of Cooperage. All work will be performed in-house. Originally, the 2nd floor of Schulz was considered, but EOCs need to be accessible on the first floor and there is concern to provide climate control for the entire building when EOC will only be using a portion of the space. Another location considered was the Wine Spectator Learning Center, but the best option appeared to be Cooperage. An MOU will need to be written for use of Cooperage with REACH and Entrepreneurial Services.
- E. Chelini asked about the decibel level for the generator. F. Nides reported that it is similar to what Police Services currently has.
- D. Twedell mentioned that the generator is part of a redundant power grid and will be used if the solar panel (anticipated project) does not generate enough power. It is part of a redundant plan where the priority of the power grid is; 1) Cooperage 2) Kitchens 3) Shelter-in-place locations (e.g. Recreation Center). The generator itself will only power Cooperage.
- N. Markley asked what was needed from CPUSAC since this project appears to be beyond the planning phase. Is there an opportunity for other projects associated with this to be incorporated as there was discussion before to add storage for CES. Could another location be considered such as the former Ameci’s Building which is vacant and the floor plan has a kitchen, storage, and open space? D. Twedell mentioned that this project was initiated when CPUSAC was in transition and inactive.
- E. Chelini asked if EOC is activated, what is the impact to the residential committee as EOC expressed prior concerns when it was at UPD due to pedestrian traffic and will there be additional exterior fencing? T. Hill reported that EOC does not have any concern about the traffic – the concern was sharing the space with Police Services as it impedes Police Services operations when EOC is activated. There is no additional exterior fencing in the project.
- T. Hill mentioned that the grant has been received, but a location is needed.
- C. Dinno expressed concern for Cooperage 3 that has an occupancy load of 50 and doorway access for egress appears to lead to the storage area with no exit out. In addition, there may be conflict for fire rating for combustion with the generator near storage. F. Nides reported that swipe card access to storage is outside of Cooperage and would not interfere with any other operations.
- E. Chelini mentioned that if there are modifications to Cooperage, it would be an opportunity that other departments (example: Orientation, REACH, and CES) needs are considered so that they could piggyback on the project.
- K. Kautz asked if any modifications (such as new TVs, wi-fi-, lighting modifications, etc) could be reviewed by other users for feedback. N. Markley added that because it is a multi-use space, lighting modifications should have an aesthetic quality. F. Nides agreed that specifications can be shared to solicit feedback before finalizing. Also, EOC TV monitors will be mobile and not a permanent fixture of the space.
- D. Goss mentioned that Cooperage will be used for classrooms while Stevenson is under construction. D. Twedell did not anticipate any conflict because when EOC is activated, typically the campus is closed and classes are cancelled.
- Solar/Battery/Microgrid (update)
- Frank Nides presented the project. The campus is entering a contract with Sunpower to install solar array panels on the south end of campus in parking lots R6, R7, J, and F. It is anticipated to start late spring to install conduits and remove trees and canopies up in August. Communication of the project’s activities will be provided to the campus. To complete the project, the campus will need to obtain SFM permit and approval on the PGE application. The approval can take up to a year to approve so it is anticipated that this project will complete Summer 2022.
- E. Chelini mentioned events that fall within the project timeframe; 1) Residential Move-out on May 22 and 23 2) Move-in August 12-15 3) Commencement.
- N. Markley inquired on the loss of parking spaces for this project. D. Twedell confirmed that there will be no loss of spaces.
- N. Markley mentioned that the Marina Crossing apartments in Petaluma have solar panels set up similar to this project and there has been damage to the poles and canopies. He recommended that the panels are installed tall enough for moving trucks and additional signage for drivers.
- E. Chelini expressed concern for individuals to climb up on the canopy. D. Twedell mentioned that access to the canopies would require someone to shimmy up the 13.5 ft. pole to climb up.
- D. Twedell inquired about the specifications of the poles and asked F. Nides to confirm the paint color. F. Nides reported that the poles are hot-dipped galvanized steel. D. Twedell mentioned that if the project was to have the poles painted, the colors to be considered should be either steel or yellow.
- Next meeting topics
D. Twedell mentioned that are two remaining meetings for this academic year. The next topics proposed are; 1) Building Safety Standards – to have building numbers displayed on the buildings. Discussion would be font style, size, and type of project. 2) Copeland Creek Committee review and explore the possibility of the Committee joining CPUSAC. C. Dinno mentioned that there is a formal committee charge and Copeland Creek Master Plan.
Please feel free to recommend other topics
- Roll Call – Review Membership & Updates
- Web Page Updates - /cpusac
- September 29, 2020 (rescheduled October 7, 2020)
- October 27, 2020
- November 17, 2020 (revised)
- January 26, 2021
- February 23, 2021
- March 30, 2021
- April 27, 2021
- CPUSAC Policy -Approved November 20th 2020 - https://www.sonoma.edu/policies/space-allocation-and-management
- Campus Naming Policy Status – TBD (BOT - Nov 2020)
- Pending update from I. Hannah.
- Schulz Library Project - In Design/Budget Approved.
L. Hart reported that project is pending a purchase order. Once a purchase order is set up, it is anticipated that the lockers will be installed in 6-8 weeks. In addition, D. Twedell mentioned that the drawings will need to be updated to integrate 2019 Building Code. C. Dinno mentioned that Facilities Management is also preparing work on the window system so that it ready for the lockers. - Mural Project Update
D. Twedell reported that this project is currently under review by the Art Committee. The Art Committee is reviewing thematic items and has follow up discussion with the artist - tentatively scheduled the first week of March. Other locations suggested are Person Theatre wall, Health Center, north Ives to protect mural from the weather elements, or Schulz breezeway near the lockers. Also should indoor murals be considered as a potential approved location? More updates in next meeting.- N. Markley posed the question if outdoor art and murals is covered under the CPUSAC’s charge and is the appropriate committee to approve art on campus.
- N. Markley expressed that a formal process and location needs to be shared that is clear to those who are interested in installing murals. D. Twedell mentioned that murals would need to be tied to the master plan.
- T. Carleton mentioned support of murals as it represents freedom of speech, but suggested that timelines are well defined and designate specific areas that are temporary (recommended 3 months). Once time frame is up, the murals are painted over. At San Francisco State University (SFSU), a Time, Place, and Manner policy was developed and suggested one for SSU. T. Hill mentioned that SSU currently has an interim policy in place (https://policies.sonoma.edu/policies/time-place-and-manner-interim) which is with Student Affairs - it is under Meet and Confer process with all groups.
- E. Chelini expressed concerns about the residential community identified as an approved location for murals since it is considered a “place of home” for the residents.
- C. Dinno reported that it has been precedent that the Art Committee reviews temporary art installations. For example, the Public Art class taught by Jann Nunn. Student art was displayed from April to Commencement. There are occasions when temporary art becomes permanent such as the Asia sculpture near the Green Music Center, Bacon and Eggs sculpture in the Darwin/Stevenson quad, and Thumbs Up, Seven Up at Schulz. Both scenarios are reviewed by the Art Committee.
- Y. Perez mentioned that murals represent community and posed a few questions; 1) Why do murals have to be temporary? 2) What would qualify for permanent art if the message represents students? 3) Why not in the residential community where people live? 4) Why be afraid of murals?
- D. Ricciardi is an advocate for more art on campus. T. Carleton agreed because art seems to make the environment more alive. The campus should consider the purpose of each installation and an opportunity for students to have their art displayed and be seen. There should be a designated space for it. Further discussion is needed and a policy outlined.
- Dinno mentioned University of California, San Francisco (UCSF) has interior and exterior mural and suggested a follow-up conversation with Michael Schwager – he had idea to have an “art walk” on campus which encourages visitors to discover various campus locations. Any concerns regarding long term maintenance would be for the Art Committee to discuss as part of its review.
- Temporary EOC / Cooperage(20 min)
Frank Nides presented the project. This project was conceived in 2018 with FEMA grant funding of $838K (75%) and $209K from SSU (25%). This project is currently in the permit process and anticipated to go out to bid in July with construction starting in August. The scope of the project is to install a 25kW generator and build a storage space northwest of Cooperage. The intent is to have Cooperage as a stand-alone space when EOC is activated. The emergency generator will operate in Tier 4 of clean omissions. The storage area would be used to store EOC operation equipment and supplies. This will not hinder the use of Cooperage. All work will be performed in-house. Originally, the 2nd floor of Schulz was considered, but EOCs need to be accessible on the first floor and there is concern to provide climate control for the entire building when EOC will only be using a portion of the space. Another location considered was the Wine Spectator Learning Center, but the best option appeared to be Cooperage. An MOU will need to be written for use of Cooperage with REACH and Entrepreneurial Services.- E. Chelini asked about the decibel level for the generator. F. Nides reported that it is similar to what Police Services currently has.
- D. Twedell mentioned that the generator is part of a redundant power grid and will be used if the solar panel (anticipated project) does not generate enough power. It is part of a redundant plan where the priority of the power grid is; 1) Cooperage 2) Kitchens 3) Shelter-in-place locations (e.g. Recreation Center). The generator itself will only power Cooperage.
- N. Markley asked what was needed from CPUSAC since this project appears to be beyond the planning phase. Is there an opportunity for other projects associated with this to be incorporated as there was discussion before to add storage for CES. Could another location be considered such as the former Ameci’s Building which is vacant and the floor plan has a kitchen, storage, and open space? D. Twedell mentioned that this project was initiated when CPUSAC was in transition and inactive.
- E. Chelini asked if EOC is activated, what is the impact to the residential committee as EOC expressed prior concerns when it was at UPD due to pedestrian traffic and will there be additional exterior fencing? T. Hill reported that EOC does not have any concern about the traffic – the concern was sharing the space with Police Services as it impedes Police Services operations when EOC is activated. There is no additional exterior fencing in the project.
- T. Hill mentioned that the grant has been received, but a location is needed.
- C. Dinno expressed concern for Cooperage 3 that has an occupancy load of 50 and doorway access for egress appears to lead to the storage area with no exit out. In addition, there may be conflict for fire rating for combustion with the generator near storage. F. Nides reported that swipe card access to storage is outside of Cooperage and would not interfere with any other operations.
- E. Chelini mentioned that if there are modifications to Cooperage, it would be an opportunity that other departments (example: Orientation, REACH, and CES) needs are considered so that they could piggyback on the project.
- K. Kautz asked if any modifications (such as new TVs, wi-fi-, lighting modifications, etc) could be reviewed by other users for feedback. N. Markley added that because it is a multi-use space, lighting modifications should have an aesthetic quality. F. Nides agreed that specifications can be shared to solicit feedback before finalizing. Also, EOC TV monitors will be mobile and not a permanent fixture of the space.
- D. Goss mentioned that Cooperage will be used for classrooms while Stevenson is under construction. D. Twedell did not anticipate any conflict because when EOC is activated, typically the campus is closed and classes are cancelled.
- Solar/Battery/Microgrid (update)
- Frank Nides presented the project. The campus is entering a contract with Sunpower to install solar array panels on the south end of campus in parking lots R6, R7, J, and F. It is anticipated to start late spring to install conduits and remove trees and canopies up in August. Communication of the project’s activities will be provided to the campus. To complete the project, the campus will need to obtain SFM permit and approval on the PGE application. The approval can take up to a year to approve so it is anticipated that this project will complete Summer 2022.
- E. Chelini mentioned events that fall within the project timeframe; 1) Residential Move-out on May 22 and 23 2) Move-in August 12-15 3) Commencement.
- N. Markley inquired on the loss of parking spaces for this project. D. Twedell confirmed that there will be no loss of spaces.
- N. Markley mentioned that the Marina Crossing apartments in Petaluma have solar panels set up similar to this project and there has been damage to the poles and canopies. He recommended that the panels are installed tall enough for moving trucks and additional signage for drivers.
- E. Chelini expressed concern for individuals to climb up on the canopy. D. Twedell mentioned that access to the canopies would require someone to shimmy up the 13.5 ft. pole to climb up.
- D. Twedell inquired about the specifications of the poles and asked F. Nides to confirm the paint color. F. Nides reported that the poles are hot-dipped galvanized steel. D. Twedell mentioned that if the project was to have the poles painted, the colors to be considered should be either steel or yellow.
- Next meeting topics
D. Twedell mentioned that are two remaining meetings for this academic year. The next topics proposed are; 1) Building Safety Standards – to have building numbers displayed on the buildings. Discussion would be font style, size, and type of project. 2) Copeland Creek Committee review and explore the possibility of the Committee joining CPUSAC. C. Dinno mentioned that there is a formal committee charge and Copeland Creek Master Plan.
Please feel free to recommend other topics
Future / Ongoing Topics
- Building Safety Standards
- Kinesiology & Athletic Master Plan Review - Approved Gensler
- Campus Master Plan
- Childcare Feasibility Study – TBD
- Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
- CPDC Current Project List Update
- Copeland Creek Committee Overview & Purpose
- Ives/Nichols Feasibility Assessment (Mode)
- Art/Carson Feasibility Assessment (pending)
- Stevenson Surge (Update)
- MetaBIM – Project File Management