January 26, 2021 Minutes CPUSAC meeting

January 26, 2021 Minutes

Meeting Minutes

January 26, 2021 (2 to 3 p.m.) – Virtual Zoom Meeting

Announcements / General Information
1. Roll Call – Review Membership & Updates
2. Web Page Updates - /cpusac

Meeting Schedule for FY2021 - Tuesdays @ 2pm:
1. September 29, 2020 (rescheduled October 7, 2020)
2. October 27, 2020
3. November 17, 2020 (revised)
4. January 26, 2021
5. February 23, 2021
6. March 30, 2021
7. April 27, 2021

Old Business:
1. CPUSAC Policy -Approved November 20th 2020 - https://www.sonoma.edu/policies/space-allocation-and-management - Pending update from Ian. Dana to follow up.
2. Campus Naming Policy Status – TBD (BOT - Nov 2020)
  - Pending update from Ian Hannah. D. Twedell to follow up.
3. Schulz Library Project - In Design/Budget
  - K. Marian reported that the project is in design phase wrapping up permit and will be sent to Sacramento for review and approval.

New Business:
1. Campus Mural Discussion - Emily Hostutler
  - E. Hostutler reviewed proposed mural project. The project is fully funded by the Koret Scholar Award and is to support historically underrepresented first-year composition students. A. Sanchez-Rivera and C. Rubalcava are two of the four Koret Scholars part of this project that mentioned that this art project is an expression of their experience and how this project is centered around community work. E. Hostutler mentioned that the project is in correlation with the University’s Strategic Plan’s Core Values and manifested in the painting; 1) Diversity and social justice 2) Sustainability and environmental inquiry 3) Connectivity and community engagement 4) Adaptability and responsiveness. The presentation included a mural mockup with sample colors used in this project. The timeline would be to present this mural or have it in progress by Research Week (end of March, early April). The desire is to have the mural displayed outside as public art for everyone to engage with it and would need a wall space of approximately 8’ x 8’. E. Hostutler and the Koret Scholars suggested Cooperage, Sauterne, Student Center, or Person Theatre. Ideally, the mural would be an inclusive project for everyone to participate in the painting process, but due to COVID, it would be limited to E. Hostutler, Koret Scholars (4), and the artist, Rima Makaryan. Other locations outside of SSU has been explored, but the group prefers it on the SSU campus in support of the Strategic Plan.
  - N. Markley inquired if this project was initiated with the Art Committee per the Artwork Exterior campus policy. E. Hostutler reported that they are aware of the project and recommended that this is presented with CPUSAC while they concurrently review the proposal.
  - D. Twedell mentioned that the Art Gallery was open to have the mural painted in their area on a canvas (with all COVID precautions in place) and then moving it to an approved location.
  - Further discussion with the committee included that the Exterior Policy process is complied to as it sets precedence for future murals.
  - E. Chelini mentioned that the locations identified were primarily in the Residence Halls which will require review by Student Affairs.
  - L. Monje-Paulson noted in reviewing the policy, it does not preclude this project, but further discussion would be required if the policy is adequate on what content would be restricted for the future.
  - J. Barnett mentioned a defined time frame for future murals to be fair and equitable as these projects are proposed.
  - Y. Perez agreed as there will be more projects as she is also working on a mural project as well as Associated Students.
  - For more information about the artist and artwork, please check this website: https://www.socoimm.org/public-art/the-dreamer-mural/
  - Due to limited time, a survey will be sent to Committee members to vote and will share results for further discussion.
2. Summary Report on SSU Classroom Standards and Improvements

E. Lopez presented the General Purpose Classroom Refresh Initiative report. This was initiated by the Provost a couple of years ago and the advisory group reviewed classroom utilization, layout, furniture, and had the desire to standardize all general purpose classrooms for consistency and adaptability for future classes – the road map on how to care for classrooms moving forward. There were many contributors (Associated Students, Senate Chair, University Registrar and Scheduler) to the report and an advisory group. Academic Affairs has dedicated $3M to the classroom updated project; A) $1M to technology upgrades B) $1.7M for new furniture C) $300K for deep cleaning. The Stevenson Renovation project was used as the benchmark and an analysis of classroom distribution was conducted of classrooms before and after the Stevenson Renovation project. General complaints from users was that classrooms are claustrophobic, lacked technology or technology was not inconsistent from one classroom to another, and a need for standardized and consistent cleaning program. In addition, there was feedback that there were not enough classrooms, but upon completion of the analysis, it was discovered that utilization was only 52% between the hours of 8:00 a.m. – 6:00 p.m. and approximately 500 students had only five minutes between classes. Class schedules are revised for Fall 2021 to allow students to have at least 10 minutes between classes by scheduling courses on the hour or half hour. To track classroom conditions, a survey will be released to faculty and students to rate the space for cleanliness, physical condition, and technology. Survey will be conducted annually during the Spring Semester. Currently in progress is the furniture and technology purchases in preparation for Fall 2021. The current $1M for technology upgrades will carry the project for a couple of years, but the campus will be committing permanent funds for classrooms. The results of this report have been implemented in the Stevenson Renovation and Stevenson Surge Projects which is reflected in Salazar, Cooperage, and Schulz. The intent is to push this initiative to all buildings.

Future / Ongoing Topics

Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
CPDC Current Project List Update
Summary Report on SSU Classroom Standards and Improvements
Classroom Renovation Project
Copeland Creek Committee Overview & Purpose
Ives/Nichols Feasibility Assessment (Mode)
Stevenson Surge Updates (ongoing)
CPDC – Project Request Process
Kinesiology & Athletic Master Plan Review - Approved Gensler
Childcare Feasibility Study – TBD
MetaBIM – Project File Management
Sub Committees
Grant Applications
1. Cooperage Generator - Approved
2. New Applications (8qty)