October 27, 2020 Minutes CPUSAC Meeting

October 27, 2020 Minutes

Agenda

October 27, 2020  2 to 3 p.m. – Virtual Zoom Meeting

1. Announcements / General Information (5 min)

• Called to order at 2:05 pm
• Roll Call – Review Membership & Updates

• Web Page Updates - /cpusac

2. Meeting Schedule for FY2021 - Tuesdays @ 2pm  (5 min)
   1. October 27, 2020
   2. November 17, 2020 (revised)
   3. January 26, 2021
   4. February 23, 2021
   5. March 30, 20211
   6. April 27, 2021
       
3. CPUSAC Policy

• Submitted for Approval. Pending.

4. Campus Naming Policy Status

• Pending. Scheduled on the BOT Agenda for November 2020

5. Schulz Library Project - In Design/Budget Discussion

• Pending.

6. CPDC Project Report Review

• K. Marian presented (attached) the process of planning and development of a capital improvement project including considerations (academic master plan, physical master plan, bringing aging facilities to current building codes, energy sustainability, accessibility, resiliency, infrastructure, mandates, and executive orders).
• D. Ricciardi asked if landscaping is included in project development. D. Twedell confirmed that it is.                                                                          

7. CPDC 5 Year Capital Outlay (November BOT)

• Annually campuses submit their 5 year capital improvement plan. The time frame for capital improvement plans begins in February with a goal of approval from the BOT by end of calendar year for Department of Finance to fund.
• SSU has submitted for FY 20/21 for programming; 51 state funded projects, 4 academic projects, and 5 non-state funded projects totaling $1,003,473,000. Percentage of projects in the overall funding distribution results to 36.2 state funded, 47.7 academic, and 16.2 for non-state.
• Christopher is working on master plan amendment to align with President’s initiatives. Goal is prepare submission for January BOT.
• CPUSAC is an integral part of this process in providing feedback. Christopher requested clarification if CPUSAC’s role in this process is advisory. D. Twedell confirmed.
• Planning in advance for the next 5 years can be challenging since requirements/needs can change during that time period. The opportunity to submit annually to the Chancellor’s office allows campuses to fine tune projects to reflect current initiatives and needs.
• N. Markley inquired where does co-curricular and auxiliary plan fit in? K. Marian confirmed that it was in the non-state projects.
• N. Markley mentioned that these alternatives can often cost more money and inquired if the State or CSU fund these added costs. D. Twedell confirmed that it is through a proper plan that includes all considerations when submitting projects and emphasized the importance in planning a project.D. Ricciardi inquired about residential housing development. Christopher is working on a Master Plan Amendment which includes a 50% build out of the campus. A demand study was completed 2 years ago and noted a need for additional housing - specifically for first year students. The additional housing is renovating Zinfandel Hall into 2 phases; Phase 1 is building a 3-story building, Phase 2 is removing the existing Zinfandel complex and renovating it. The goal is an additional 1900 beds for a total of 5,000 beds based on 10K FTE. Campus is also evaluating other possibilities for housing: on the north of campus, football field area and adjacent property. 
• C. Dinno asked if the IT Projects was a collective directive by the CSU to move towards Cat 6. K. Marian confirmed that CPDC worked closely with IT and they identified critical areas of improvement and their focus for resiliency. A copy of this report will be provided to D. Chun - this plan was developed by his predecessor.
• D. Chun asked if our deferred maintenance project is comparable to our peer CSU institutions? D. Twedell confirmed that it is.

8. Project Submittal Form/ Application/Process (development)

• T. O’Neill mentioned that some campuses submit a partial list of projects that they anticipate will be approved, but the CO appreciates the transparency of SSU to provide all projects needed so that it demonstrates to the CO all the needs of the campus.
• Y. Perez Bravo inquired about the process for funding distribution and how projects are prioritized. The campus Cabinet submits their needs to the President and K. Marian’s responsibility is to carry out the vision and align it priorities of the State of California and CO. For the next CPUSAC meeting, CPDC will present the current 5 Year Capital Outlay and how priorities were determined. 
• Y. Perez Bravo mentioned a mural project in development. D. Twedell and K. Marian will collaborate with Y. Perez Bravo to present to a future CPUSAC meeting.

Future Topics                                                                                                               

1. Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
2. CPDC Current Project List Update
3. Summary Report on SSU Classroom Standards and Improvements (May 10^th 2020)
4. Classroom Renovation Project
5. Copeland Creek Committee Overview & Purpose
6. Ives/Nichols Feasibility Assessment (Mode)
7. Stevenson Surge Updates (ongoing)
8. CPDC – Project Request Process
9. Kinesiology & Athletic Master Plan Review - Approved Gensler
10. Childcare Feasibility Study – TBD
11. MetaBIM – Project File Management               
12. Sub Committees
13. Grant Applications
    1. Cooperage Generator - Approved
    2. New Applications (8qty)