October 7, 2020 Minutes CPUSAC

October 7, 2020 Minutes

Agenda

October 7, 2020

Announcements/General Information

Called to order at 2:03pm

Elias Lopez has stepped down from committee. Welcome Mike Ogg as Vice Chair.
Reviewed and updated list of members - appointed and non-voting members. Additional member updates needed. D. Twedell will follow up.
Reviewed Charge to Committee, Committee Core Values, Actions and Priorities, Reports, and Pertinent Policies
Webpage to be updated to reflect Committee’s charge, agendas, and minutes for reference. D. Twedell will work with Alicia Hodenfield directly.

Meeting Schedule
1. September 29th, 2020 (Rescheduled October 7^th due to wildfires)
2. October 27th, 2020
3. November 24th, 2020
4. January 26th, 2021
5. February 23rd, 2021
6. March 30th, 20211
7. April 27th, 2021

CPUSAC Policy Draft review
1. D. Twedell reviewed outline of policy.
2. Neil Mentioned that there were five (5) priorities noted in the introduction, but only four (4) are listed. The policy will be updated - two priorities were combined to one.
3. There are a few additional minor edits.
4. No other objections. D. Twedell will coordinate submiting to Cabinet next month. No objections and keep CPUSAC apprised of status.

Campus Naming Policy
1. D. Twedell reported that the policy is scheduled for BOT review on November 2020.

Schulz Library Locker Project
1. Lauren Hart reported that the library locker project was initiated due to inequity access issues for patrons. They face obstacles to access returnables due to the limited hours of the library. With COVID it has amplified the problem limiting access to 10 hours per week. The solution is the Luxer Automatic Lockers which provides contactless access and distribution of materials 24 hours a day/7 days per week. It has a battery back-up and made with heavy duty corrosion resistant steel for long term durability and can fully integrate with the current library system. Access to lockers is through a touch screen or mobile app. This particular brand is the lowest cost smart locker solution. This solution has been implemented at several other CSU campuses and currently there is a systemwide task force being developed. The Library has partnered with Facilities Management’s Campus Planning, Design, and Construction and is currently in the permitting phase. IT Certification has been received.
  
  There are two phases to this project. The location identified is the Schulz first floor breezeway due to infrastructure availability. Phase 1 consists of 2 units for a total of 39 locker compartments adjacent to Charlie Brown’s Café – each unit split and fitted in between windows and funding is secured by SITE (Seawolf Initiative for Technology Equity). Additional savings to the campus is diverting mailing costs – no need to mail out materials. Phase 2 would be 2 additional units in the Schulz breezeway, south wall facing IT Help Desk adjacent to the library’s automatic doors (east). Currently there is no Phase II funding. For the location Phase I: Schulz first floor breezeway adjacent to Charlie Brown’s Cafe. Phase 2: Schulz first floor breezeway south wall facing IT HelpDesk adjacent to library’s automatic doors.
  1. C. Dinno - Ensure that lockers are ADA accessible and include decals on lower doors for accessibility. Lauren confirmed that they are accessible but will add decals.
  2. D. Twedell; The location of Phase II has false windows as an architectural feature for safety and security referred to as Defensible Design Architecture. Discussed whether to position units between windows to maintain the architectural feature or cover/remove window. Splitting units in between the windows would mirror Phase I but the goal is to create a bank of lockers so that it is one combined unit and not so “choppy”. If so, one window could be removed and filled in to create a false wall for smart lockers. C. Dinno agreed and mentioned that the building has enough windows that removing one of them would not compromise the design.
  3. K. Schneider anticipates that there will be growth even after COVID due to the extended hours of service for access. As demand grows, the Library would add two units at a time. The added benefit is that it attracts business to the campus.
  4. E. Chelini was concerned due to proximity to the IT Help Desk that the lockers would be confused for IT use. L. Hart reported that the controls are managed by the library and could not be used for anyone.
  5. N. Markley was concerned that the lockers are too close to Charlie Brown Café and could potentially be a choke point or create obstacles for Charlie Brown’s Café patrons with users of the smart lockers. L. Hart mentioned that the touch screen would be on the right side of the units so that it is not blocking entrance/exit of Charlie Brown Café. The units will stick out approximately 2.5 ft from the wall. The breezeway was an ideal location so that users accessing the lockers would not be exposed to the weather elements (rain).
  6. N. Markley inquired about aesthetic standards for these units. If there are no standards, the Committee can create standards for consistency.
  7. E. Ferguson inquired the timeline of the project. K. Schneider mentioned that funding is only available for Phase I and funds needs to be spent in 6 months. Phase II is contingent on additional available funding.
  8. E. Ferguson inquired about network connectivity. L. Hart confirmed that wired ethernet connection is required.

Future Topics
1. Deferred Maintenance & Critical Infrastructure (5 Year Cap Outlay)
2. Summary Report on SSU Classroom Standards and Improvements (May 10^th2020)
3. Classroom Renovation Project
4. Copeland Creek Committee Overview & Purpose
5. Ives/Nichols Feasibility Assessment (Mode)
6. Stevenson Surge Updates (ongoing)
7. CPDC – Qualtrics Project Request Form
8. Kinesiology & Athletic Master Plan Review - Approved Gensler
9. Childcare Feasibility Study – TBD
10. MetaBIM – Project File Management
11. Sub Committees

Next Meeting
1. October 27, 2020